fix(assign): exclude admin from assignable operators; sync Jira on assign even for first-time users

Admin can no longer be picked as a red_tech/blue_tech assignee — it
administers the site, it doesn't operate tests. Applied to the
eligible-assignee list on both the picker UI and the assign endpoint's
validation, and dropped from the GET /users/operators pool.

push_assignee_update() now falls back to a fresh Jira account-id lookup
when the assignee hasn't logged in yet (so jira_account_id is still
empty), instead of silently no-op'ing — assignment now syncs to Jira
immediately regardless of whether the assignee has ever logged into
Aegis before.

backend/app/routers/tests.py

@@ -1286,14 +1286,14 @@ def assign_test_operators(
 
     if payload.red_tech_assignee is not None:
         u = db.query(User).filter(User.id == payload.red_tech_assignee).first()
-        if not u or u.role not in ("red_tech", "red_lead", "admin"):
+        if not u or u.role not in ("red_tech", "red_lead"):
             raise HTTPException(status_code=400, detail="Invalid red tech assignee")
         test.red_tech_assignee = payload.red_tech_assignee
         newly_assigned = u
 
     if payload.blue_tech_assignee is not None:
         u = db.query(User).filter(User.id == payload.blue_tech_assignee).first()
-        if not u or u.role not in ("blue_tech", "blue_lead", "admin"):
+        if not u or u.role not in ("blue_tech", "blue_lead"):
             raise HTTPException(status_code=400, detail="Invalid blue tech assignee")
         test.blue_tech_assignee = payload.blue_tech_assignee
         newly_assigned = u

backend/app/routers/users.py

@@ -161,13 +161,14 @@ def list_operators_route(
     """Return active red/blue operators and leads, for lead/manager assignment pickers.
 
     Not reachable by admin — admin administers the site, leads/managers
-    coordinate operators. Returns only id/username/role — no emails or
+    coordinate operators, and admin cannot itself be assigned as an
+    operator either. Returns only id/username/role — no emails or
     tokens — since this is reachable by non-admin leads.
     """
     return (
         db.query(User)
         .filter(
-            User.role.in_(["red_tech", "red_lead", "blue_tech", "blue_lead", "admin"]),
+            User.role.in_(["red_tech", "red_lead", "blue_tech", "blue_lead"]),
             User.is_active.is_(True),
         )
         .order_by(User.username)

backend/app/services/jira_service.py

@@ -891,6 +891,14 @@ def push_assignee_update(db: Session, test: Test, assignee: User) -> None:
     if not link:
         return
 
+    jira_account_id = getattr(assignee, "jira_account_id", None)
+    if not jira_account_id:
+        # Normally populated on login (see lookup_user_jira_account_id) —
+        # but a lead may assign someone who has never logged in yet. Try
+        # a fresh lookup now instead of silently giving up, so assignment
+        # still syncs to Jira immediately.
+        lookup_user_jira_account_id(db, assignee)
+        db.flush()
         jira_account_id = getattr(assignee, "jira_account_id", None)
         if not jira_account_id:
             return

backend/tests/test_assign_operators.py

@@ -55,6 +55,19 @@ def test_assign_rejects_wrong_role_for_side(client, db, red_lead_headers, red_le
     assert resp.status_code == 400
 
 
+def test_admin_cannot_be_assigned_as_operator(client, db, red_lead_headers, red_lead_user, admin_user):
+    """Admin administers the site and can't be assigned as an operator either."""
+    technique = _seed_technique(db)
+    test = _seed_test(db, technique, red_lead_user.id)
+
+    resp = client.post(
+        f"/api/v1/tests/{test.id}/assign",
+        json={"red_tech_assignee": str(admin_user.id)},
+        headers=red_lead_headers,
+    )
+    assert resp.status_code == 400
+
+
 def test_red_tech_cannot_assign(client, db, red_tech_headers, red_tech_user):
     technique = _seed_technique(db)
     test = _seed_test(db, technique, red_tech_user.id)

backend/tests/test_jira_service.py

@@ -488,6 +488,7 @@ def test_push_assignee_update_assigns_jira_issue(mock_get_client, mock_configure
 @patch("app.services.jira_service.get_admin_jira_client")
 def test_push_assignee_update_noop_without_jira_account_id(mock_get_client, mock_configured, db):
     mock_jira = MagicMock()
+    mock_jira.user_find_by_user_string.return_value = []  # fallback lookup finds nobody either
     mock_get_client.return_value = mock_jira
     test = _make_test()
     link = _make_link(test.id)
@@ -500,6 +501,29 @@ def test_push_assignee_update_noop_without_jira_account_id(mock_get_client, mock
     mock_jira.assign_issue.assert_not_called()
 
 
+@patch("app.services.jira_service.has_admin_jira_configured", return_value=True)
+@patch("app.services.jira_service.get_admin_jira_client")
+def test_push_assignee_update_looks_up_missing_account_id(mock_get_client, mock_configured, db):
+    """Regression: a lead can assign someone who has never logged in, so
+    jira_account_id isn't populated yet. Must try a fresh lookup instead of
+    silently giving up, so the assignment still syncs immediately."""
+    mock_jira = MagicMock()
+    mock_jira.user_find_by_user_string.return_value = [
+        {"emailAddress": "gerardo.ruiz@kaseya.com", "accountId": "freshly-found-id"}
+    ]
+    mock_get_client.return_value = mock_jira
+    test = _make_test()
+    link = _make_link(test.id)
+    db.add(link)
+    db.commit()
+    assignee = _make_user(jira_account_id=None)
+
+    jira_service.push_assignee_update(db, test, assignee)
+
+    mock_jira.assign_issue.assert_called_once_with(link.jira_issue_key, account_id="freshly-found-id")
+    assert assignee.jira_account_id == "freshly-found-id"
+
+
 @patch("app.services.jira_service.has_admin_jira_configured", return_value=True)
 @patch("app.services.jira_service.get_admin_jira_client")
 def test_push_assignee_update_noop_without_link(mock_get_client, mock_configured, db):

backend/tests/test_list_operators.py

@@ -44,3 +44,11 @@ def test_manager_can_list_operators(client, manager_headers, red_tech_user):
     assert resp.status_code == 200, resp.text
     usernames = {u["username"] for u in resp.json()}
     assert "redtech" in usernames
+
+
+def test_operators_list_excludes_admin(client, manager_headers, admin_user):
+    """Admin can't be assigned as an operator, so it shouldn't appear in the picker."""
+    resp = client.get("/api/v1/users/operators", headers=manager_headers)
+    assert resp.status_code == 200
+    usernames = {u["username"] for u in resp.json()}
+    assert admin_user.username not in usernames

frontend/src/components/test-detail/AssigneeControl.tsx

@@ -19,8 +19,8 @@ const SIDE_STYLE = {
 };
 
 const SIDE_ROLES: Record<"red" | "blue", string[]> = {
-  red: ["red_tech", "red_lead", "admin"],
-  blue: ["blue_tech", "blue_lead", "admin"],
+  red: ["red_tech", "red_lead"],
+  blue: ["blue_tech", "blue_lead"],
 };
 
 /** Lead/manager picker for the red_tech_assignee / blue_tech_assignee fields. */